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Transforming IT-Business Collaboration Through Data-Driven Automation
Strategic initiative delivering measurable ROI through standardized processes and intelligent automation across Maspex Group's transformation portfolio
Executive Summary: Strategic Value Delivered
100%
Process Automation
Full automation of project reporting and qualification processes
40%
Cost Reduction
Lower software maintenance costs through ecosystem consolidation
5x
Faster Implementation
Accelerated deployment of IT solutions through standardization
85%
Project Clarity
Reduction in insufficiently defined project requirements
This transformation initiative at Maspex Group—a leading food industry company with iconic brands including Tymbark, Kubuś, Łowicz, Żubrówka, and Lubella—delivered quantifiable improvements in IT-business alignment, project success rates, and operational efficiency. The strategic focus on automation and data analysis created a scalable foundation for sustainable competitive advantage.
Strategic Business Context
Market Position
Maspex Group operates in the highly competitive food and beverage industry, requiring continuous innovation and operational excellence. The company's portfolio of well-known brands demands agile IT infrastructure capable of supporting rapid market response and product development cycles.
Strategic Imperative
Maintaining coherence between IT and business departments emerged as a critical success factor. The initiative addressed fundamental challenges in project execution, resource allocation, and technology ecosystem management that directly impact bottom-line performance and market competitiveness.
I am proud to endorse Arek Skuza and his company, Volta Venture Innovations, for their outstanding work in strategic advisory and business model redesigning. The team at Volta has demonstrated superior abilities in leading successful partnerships with innovative companies in their field of expertise. They have conducted extensive research to identify potential partners who can bring value to our project and initiatives through co-creation and open innovation solutions. In addition, they have employed exemplary project management techniques to ensure the efficient delivery of results. Moreover, the team is highly knowledgeable in Artificial Intelligence and e-commerce ventures. For all these reasons, I highly recommend Arek Skuza and his company for any venture looking in these fields.- Lukasz Wala, Head of Disruption, Maspex

Key Business Drivers
  • Accelerate time-to-market for innovations
  • Optimize IT investment portfolio
  • Reduce operational friction costs
  • Enable data-driven decision making
  • Scale transformation capabilities
Critical Business Challenges Addressed
IT-Business Alignment Gap
Inconsistent cooperation standards created communication barriers, project delays, and misaligned expectations. The lack of uniform systems for collecting requirements resulted in costly rework and missed market opportunities.
Requirements Definition Crisis
Business units struggled to define precise project specifications, leading to scope creep, budget overruns, and failed implementations. Manual processes prevented quantifiable assessment of innovative concepts and their strategic value.
Project Visibility Deficit
Absence of standardized progress indicators prevented early identification of at-risk projects. Leadership lacked real-time visibility into project health, resource utilization, and ROI trajectory across the transformation portfolio.
Ecosystem Fragmentation
Incomplete inventory of IT systems created integration challenges, duplicate licensing costs, and technical debt accumulation. Lack of clear ownership impeded strategic technology planning and modernization initiatives.
Strategic Implementation Framework
Data-Driven Diagnosis
Comprehensive analysis of historical project data, process bottlenecks, and stakeholder feedback to identify root causes and quantify improvement opportunities
Solution Architecture
Design of automated workflows, standardized communication protocols, and integrated feedback mechanisms aligned with strategic business objectives
Stakeholder Alignment
Steering Committee validation involving board representatives, IT leadership, and business line executives to ensure strategic coherence
Phased Deployment
Systematic rollout with clear accountability, success metrics, and continuous optimization based on performance data
Knowledge Institutionalization
Centralized WIKI platform with micro-lessons enabling rapid adoption and sustainable capability building across the organization
Automation Architecture: Project Qualification Engine
Intelligent Project Assessment
Automated qualification system evaluates project proposals against strategic criteria, financial thresholds, and resource availability. Machine-readable requirements enable instant placement on priority matrices.
Magic Quadrant Positioning
Projects automatically mapped across strategic value and implementation complexity dimensions, providing executive leadership with instant portfolio visualization and decision support.
90%
Time Savings
Reduction in manual project evaluation effort
100%
Consistency
Standardized assessment criteria applied uniformly
75%
Faster Decisions
Accelerated go/no-go determinations for initiatives
KPI Framework: Strategic Performance Indicators
Comprehensive catalog of progress indicators designed through analysis of historical project data across multiple business lines. The framework enables early detection of at-risk initiatives and data-driven resource allocation decisions.
Financial Performance
  • Budget variance tracking
  • ROI trajectory monitoring
  • Cost-per-milestone analysis
  • Value realization metrics
Execution Excellence
  • Schedule adherence rates
  • Milestone completion velocity
  • Resource utilization efficiency
  • Quality gate pass rates
Strategic Alignment
  • Business objective contribution
  • Strategic initiative linkage
  • Market impact potential
  • Competitive advantage creation
Risk Management
  • Early warning indicators
  • Dependency health status
  • Technical debt accumulation
  • Stakeholder engagement levels
The indicator catalog serves dual purposes: real-time project monitoring and long-term team performance assessment. This enables continuous improvement in project execution capabilities while ensuring strategic focus remains on high-value initiatives.
IT Ecosystem Rationalization: Strategic Technology Portfolio
Comprehensive Ecosystem Mapping
Complete audit of all integrated applications, systems, and services revealed significant optimization opportunities. Strategic categorization separated mission-critical platforms from legacy systems requiring modernization.
Ownership and Accountability
Clear assignment of maintenance, development, and training responsibilities for each ecosystem component. Strategic vs. non-strategic classification enabled differentiated investment and governance approaches.
Modernization Roadmap
Data-driven identification of platforms requiring replacement with modern alternatives offering superior automation and analytics capabilities. Prioritized migration plan aligned with business value and technical risk profiles.
Cost Optimization Results
Elimination of duplicate software and distributed license consolidation delivered immediate cost savings while improving operational efficiency and reducing technical complexity.
Business Value Delivered: Quantified Results
Operational Excellence
5x faster IT solution implementation through standardized processes
85% reduction in insufficiently defined requirements
100% automation of project reporting workflows
Financial Performance
40% lower software maintenance costs
60% improvement in budget predictability
Strategic Capability
Early-stage detection of unprofitable projects
Real-time visibility into portfolio health
Data-driven decisions on resource allocation
The transformation initiative delivered measurable improvements across operational, financial, and strategic dimensions. Automated processes eliminated manual inefficiencies while data-driven indicators enabled proactive portfolio management and risk mitigation.
Strategic Impact: IT-Business Synergy
Enhanced Collaboration
Standardized communication protocols and automated workflows eliminated friction between IT and business units, accelerating decision-making and implementation cycles
Strategic Focus
Quantified project assessment ensured resources concentrated on initiatives delivering measurable strategic value, eliminating low-impact activities
Scalable Growth
Institutionalized processes and centralized knowledge platform created foundation for sustainable transformation capability expansion
Stakeholder Engagement Transformation
Increased involvement of key stakeholders in synchronization activities improved expectation alignment and project support quality. Transparent qualification processes built trust and accountability across organizational boundaries.
92%
Stakeholder Satisfaction
Improved engagement scores
78%
Cross-Functional Alignment
Better coordination metrics
Knowledge Centralization: WIKI Platform ROI
1
Strategic Knowledge Asset
Centralized WIKI platform consolidated fragmented information across processes, principles, indicators, and project requirements. Micro-lessons enabled self-service learning and rapid capability development.
2
Adoption Acceleration
Structured knowledge repository reduced onboarding time for new processes and standards. Employees gained instant access to best practices, templates, and decision frameworks.
Self-Service Learning
On-demand micro-lessons covering processes, indicators, and ecosystem management
Process Documentation
Comprehensive repository of standardized procedures and requirements
Faster Absorption
Accelerated adoption of new standards across Maspex Group operations
Competitive Advantage and Future Scalability
The transformation initiative established Maspex Group's foundation for sustained competitive advantage in the dynamic food and beverage industry. Strategic capabilities developed through this program position the organization for accelerated innovation and market responsiveness.
Operational Foundation
Standardized processes and automated workflows create scalable infrastructure supporting growth without proportional overhead increases
Data-Driven Culture
Quantified assessment frameworks and real-time visibility enable evidence-based strategic decisions and continuous optimization
Innovation Velocity
Streamlined IT-business collaboration accelerates time-to-market for new products and services, strengthening competitive positioning
Strategic Agility
Flexible ecosystem architecture and institutionalized knowledge enable rapid response to market opportunities and competitive threats
Executive Takeaways: Strategic Imperatives
Automation Drives ROI
Full automation of project qualification and reporting processes delivered 100% efficiency gains while improving decision quality. Strategic investment in intelligent workflows generates compounding returns through reduced friction and enhanced visibility.
Data Enables Precision
Quantified indicators and real-time analytics transformed portfolio management from reactive to proactive. Early detection of at-risk projects and data-driven resource allocation optimize capital deployment and maximize strategic value creation.
Standardization Scales
Unified processes and centralized knowledge infrastructure create sustainable competitive advantage. Institutionalized capabilities enable growth without proportional complexity increases, supporting long-term strategic objectives.
Alignment Accelerates
IT-business synergy through standardized collaboration frameworks accelerates innovation velocity and market responsiveness. Strategic coherence between technology and business units multiplies organizational effectiveness and competitive positioning.
Arek excels in data analytics and project management, showcasing his skills, dedication, and professionalism while emphasizing the use of data analytics to address challenges, as seen in our “IT Ecosystems” project. His expertise in data analysis was a game-changer, helping us make sense of complex datasets, gaining deeper insights into our IT ecosystem, optimizing resource allocation, and spotting potential risks. In addition to his data prowess, Arek’s project management skills were top-notch. He ensured smooth communication and adaptability in handling the various aspects of the project. What stands out is Arek’s knowledge for utilizing data analytics to enhance our decision-making processes and streamline our strategies. His proficiency in applying data-driven approaches makes him a valuable asset for any organization or project aiming to solve problems through data analytics.
Chris Zajda, CIO at Maspex Group
C-Level AI Transformation Architect | Industrial & Manufacturing | Driving enterprise-scale AI transformation - Arek Skuza Bio
Since 2003, I have been supporting Boards of industrial and manufacturing companies in AI transformation, helping them achieve extraordinary results through technology, especially Artificial Intelligence.
Key Achievements and Experience
Global AI Projects
Collaboration with European and American companies, streamlining business processes through automation and AI.
Focus on Measurable Results
Generated approximately $53.3M in cost savings/revenue loss prevention in industrial and manufacturing companies.
Productivity Growth
110% average growth in productivity metrics and 35% average reduction in time to revenue
Trusted by
Ikea, Discovery Networks, Shell Energy, Neuca, Modoma, Arcade, Benefit Systems, BetFan, Krispol, Krishome, ETX, Saleslions, EY, Langas, Seka, Allegro, Maspex and over 35 others.
Board Member at Tech Titans
Actively supporting AI and technology development in the USA.
Thank you
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